As the world moves towards digital, many businesses are making use of it in one way or the other. If your business comprises a large workforce, for example, then you can't skip out on an HR system that helps you to manage employee information and optimise their performance. The time when you used to overburden yourself with endless paperwork and personnel files in cabinets and boxes has now gone.
But the security of your employees' information is still paramount when you use an HR system, especially if it is web-based. Web-based applications require an internet connection, and so your HR system cannot operate without the internet connection as opposed to desktop applications.
Web-based HR systems are usually obtained from providers with a monthly subscription fee. Whatever data you enter into the HR system is usually stored in a common online cloud storage system licensed to and obtained by your HR system provider.
Your internet connection helps you remotely connect to your HR system provider's cloud storage system, and that is how you retrieve and store your employees' data.
The problem is that all internet-facing systems are prone to cyber attacks. If you are attacked you stand to lose assets and business reputation, and potentially face regulatory fines and litigation. That is the reason that security becomes paramount while choosing your business software, as the attack will be on your HR system provider's storage system and not on your personal system. On your personal system, you are normally only at risk when your login credentials are compromised, but that doesn't spread to remote networks.
Even your HR system provider cannot be fully aware of cyber security breaches, as they are also dependent on their developers who created their system in the first place. If the developers haven't done the coding properly, threats can spread across remote networks.
According to IT Governance, developers will always try to keep certain portions of their code proprietary for a competitive advantage. As a result, true compatibility and interoperability may not exceed 90 per cent. These are better known as technology gaps, and cyber attacks usually take place through these security weak points.
However, there is a solution to every problem. There are certain cyber security foundations that can help to identify these technology gaps and offer the required steps to mitigate the risks; in the UK, IT Governance is one of them.
If your HR system provider is using the help of any such foundation for the security of their system then you should be able to trust them. You should also look to see if your system provider has been awarded ISO 27001, the international information security standard.
You can always trust your business software provider if it is accredited ISO 27001 certified, as acquiring this certificate ensures that your provider is following information security best practices.
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