Dropbox has announced the launch of a major set of controls for business customers to give IT teams more oversight and management of information shared on the platform.
The AdminX launch was “months in the planning”, according to the firm, and is designed to make it as simple as possible for IT teams to manage the sharing of data between staff and external collaborators.
At its core is a new service called Team Folder. This has been available for smaller firms but is now being rolled out to all Business and Enterprise customers.
Team Folder allows IT teams or those with admin permissions to control the content available to be shared, including being able to make specific sub-folders available that sit in protected parent folders (shown above).
The service can also be used to set which content automatically syncs with which devices so that users' machines are not overwhelmed with huge sync updates if it is not necessary.
The IT control panel makes it easier to monitor all Team Folders live at the business to ensure greater oversight of the different sets of content being shared.
The firm has extended the types of event that are captured and maintained in the audit log, so IT has full insight into any additions, edits and deletions made to documents by staff.
There are also plans to extend the functionality of the AdminX console so that IT staff can set limits on the number and type of mobile devices that sync with folders under their control, to keep tabs on who is accessing corporate data.
Dropbox senior product manager Marcio von Muhlen explained to V3 that bringing these tools to Business and Enterprise customers will continue the firm's growth in these areas.
“We’re now at over 200,000 paying business customers and many of them have seen the Team Folder function before for our smaller customers and asked for it, so we’ve reacted to those demands,” he said.
“We found that they always want to empower users, but they need some level of control and visibility so they know company content is secure."
The new features are available from today free of charge for Business and Enterprise customers and will be rolled out to those that request them.
Dropbox has also redesigned the admin console interface to make it simpler and easier to use.
“We really wanted to capture the simplicity that Dropbox has always had at its core and bring that to the admin console so that it’s easy for IT to manage how the service is used, not require them to read huge training manuals,” added von Muhlen.
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