Google has announced plans to tighten the security of its Drive for Work cloud storage service with enhanced document sharing and tracking controls.
Scott Johnston, director of product management at Google Drive, said in a Google for Work blog post that the company is looking to alleviate concerns about the security of data stored in cloud services.
"Security ranks at the top of the list of concerns about moving to the cloud, which is why we've put security front and centre in our products from the beginning," he said.
The video below highlights the features that will roll out to Google Drive for Work and Google for Education over the next month.
Drive for Work customers will be given the option to assign different company departments with specific document sharing settings to keep certain information within a business's boundaries while allowing public-facing data to be shared with external clients.
Users will also be able to create custom alerts and track specific actions in Drive for Work.
For example, if a user wants to know when a file containing a specific word, such as ‘confidential', is shared outside the company they will receive an email alert.
Customers of Google Apps for Work will be able to set up admin alerts to be informed about actions being carried out in their company, such as when new apps are installed or changes to a shared calendar are made.
IT administrators will also be able to give staff the ability to reset their own passwords, bypassing the need to rely on IT teams to carry out minor but time consuming tasks.
Google will give all users the ability to deploy an Information Rights Management feature to disable the downloading, printing or copying of any file in Drive, including those created in Google Docs. This will ensure that certain files are shared only with a selected users.
For less sensitive information, customers can rapidly share a variety of files with external parties, regardless of whether they use Drive or not.
This means that files can be sent from Drive to any email address, even if the recipient does not have a Google account.
Google appears to be bolstering its productivity tools, having recently added Outlook and Yahoo email support to its Android Gmail app.
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