Canon updates Therefore document management system

The average worker spends almost an hour each day looking for documents

Canon has launched a new version of its Therefore document management system, which it claims is more scalable and easier to use.

Therefore 2009 boasts a number of new features, including an improved graphical user interface, and the ability to handle up to 250 file types.

Canon said that its own research had found that many enterprises struggle to manage documents efficiently.

Poor systems can lead to unexpected costs for businesses, according to Canon, such as a loss of man hours. The study found that the average worker spends almost an hour each day looking for documents, while almost half of respondents said that the information created within their organisation is not sufficiently organised.

"Our research highlights the need for a comprehensive document management solution that can be used across small and large enterprises," said Tracey Fielden, head of marketing at Canon.

"Using an advanced document management system reduces routine copying and filing activities in an HR department by 25 per cent, and introducing a formal workflow system in accounts receivable cuts late payments by 50 per cent.

"Additionally, the electronic processing of delivery documentation reduces the time taken chasing and sorting documents by 46 per cent, and halves the number of lost documents."

Other features in Therefore include the ability to automatically store emails sent and received through Microsoft Exchange and Lotus Notes, and create automatic workflow protocols ensuring that all documents are shared and stored correctly.

Therefore 2009 comes in Business, Personal and Workgroup editions, and is available now as an upgrade from ADOS v6.2.